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Administration Assistant

Job Profile


Mott MacDonald is a uniquely diverse global management, engineering and development consultancy that offers a diverse range of opportunities for potential employees to work with World Expert Practitioners on small and large scale projects within Australia and New Zealand.


The Mott MacDonald Group is a dynamic and innovative management, engineering and development consultancy working on landmark projects worldwide. Wholly independent and employee owned, we have staff worldwide working in all sectors including transport, energy, buildings, water and the environment, health and education, industry and communications.

We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture.

Job Description

This role will provide administration assistance to the Administration Manager as well as to the wider office, consisting of engineers, project managers and key stakeholders.

Key duties include:
  • General advanced administration primarily for our Transport team (including reporting, correspondence and presentations) and the wider business as needed
  • Maintain the office filing systems
  • Assist in coordinating travel arrangements if needed
  • Assisting in maintaining appropriate levels of Personal Protective Equipment (PPE)
  • Assist with invoices, accounts payable process, accounts receivable process and invoice filing
  • Ensure adequate levels of stationery and other office supplies are maintained
  • General office tidiness/cleanliness

Candidate Specification

The successful applicant will have:

• Proven experience in general administration of at least 3 years
• Advanced skills in Microsoft Office – Word, Excel, PowerPoint, Outlook
• Proven experience in working to tight deadlines and in a busy office environment
• Can do attitude with great all round communication
• Customer service orientated and has a high level of initiative

This role is a great opportunity to join a growing team and contribute your skills.
We welcome applications from candidates who wish to develop their career
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