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Project administrator

Job Profile

Job Profile
As part of our involvement in Transportation projects we are looking to recruit a Project administrator to join our team. The role can offer you the opportunity for career development, giving you the chance to become a project coordinator or a project manager in the future.

We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture.

Job Description

Job Description:
You will be working within our Integrated Transport division based in Cardiff. Reporting to the Project Manager, you'll be involved in a range of duties supporting the project teams in delivering projects.

Project administration responsibilities will include:
Managing and issuing project documents using tools such as Sharepoint as support to the Document Controller
Project administration tasks to support the Project Manager including financial reporting and resource timesheet reporting, using established templates
Arranging meetings, preparing agendas and minutes as instructed by the Project Manager
Communication with clients, suppliers and other Mott MacDonald staff to coordinate meetings, events and documentation
Deal efficiently and effectively with email and telephone queries including the screening of calls, taking messages, assisting with queries where appropriate
General project team support for aspects of facilities, hardware and stationary
Compiling, updating, and formatting reports and other documentation using typically Word, Excel and PowerPoint, and occasionally other software (for which training is available)

Candidate Specification

Candidate Specification:
You are likely to have a combination of the following:
A degree (BA/BSc) or equivalent relevant experience.
Excellent MS Office skills, including Excel, Word, Outlook, Adobe and PowerPoint along with familiarity with using databases
You would have a high level of report writing and communications skills;

You will good numerical skills and expertise in excel.
You can prioritise and work under pressure and be effective at time management
You are adept at establishing and maintaining good working relationships with colleagues and clients
Strong presentation and communication skills at a very competent level
Can show flexible approach to work
Good technical filing experience with enthusiasm for project administration
You will be a “team player”
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