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Proposals Engineer/Assistant Proposals Manager

Job Profile

Mott MacDonald is a £1.2 billion management, engineering and development consultancy with 16,000 staff and a global reach spanning six continents. Our network of 180 principal offices in 140 countries gives us local market insight backed by world class expertise to deliver excellence for every client.

We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture.

Job Description

Main Purpose of the Job:

This role is part of our exciting WIN team responsible for producing high quality proposals and extending full support to Sector Leaders, Account Leaders, Proposal Principles and Managers in WINNING more work for the business. Proposals Engineer/Assistant Proposals Manager will be responsible to support business in preparing and collating high quality proposal documents for Energy Sector. The successful candidate will be supporting Proposals Principles/Manager on large bids in preparing technical and commercial documents such as project methodology, execution plan, estimating man-hours, liaising with discipline heads for inputs. Act as Proposal Manager on small to medium bids with complete responsibility of producing technical and commercial proposals.

Key responsibilities and duties are listed, but not limited to, the below:

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Support WIN Team Manager, Sector Leader and Account Leaders in responding to clients Request for Proposals (RFPs)
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Responsible for design and production of high quality documentation for bid submissions both technical and commercial with support of Bid Co-ordinators.
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Read RFP and identify project scope and disciplines required. Prepare responsibility matrix to assign task to all contributors of proposals
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Ensure all the internal reviews such as pink, red, yellow and gold are carried out as per Step requirements
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Improve quality of Energy proposals submission by ensuring all documents are produced using right in-house and external tools
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Write complete documents including Executive Summary, Execution Plan, Experiences, Resources, etc.
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Assign tasks to Bid Co-ordinators for collating generic information such as relevant experience, CVs, marketing materials, legal documents, etc.
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Liaise with Legal Department for arrange review of terms and conditions
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Liaise with Finance/Treasury for arranging tender bonds, tax advice, currency exchange etc.
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Liaise with Global Design Services for inputs and getting their buy-in for supporting the project
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Prepare risk registers with proper mitigation plans to manage technical, commercial and contractual risks
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Support Sector Leader and Account Leaders in securing relevant Group approval for accepting unfavourable contractual terms and conditions
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Estimate man-hours for each discipline and liaise with Discipline head for confirmation and endorsement
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Prepare pricing model based on estimated man-hours, staff rates, company margins such as Overhead, profit, etc.
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Liaise with Graphic Assistant/Bid Co-ordinator to prepare high-quality documents.
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Support all Business Development activities such as EOIs (expressions of Interest) and Pre-Qualification documents
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Candidate Specification

Essential Candidate Requirements:
  • 5 - 8 years of bidding experience of creating high quality proposals preferably in Architectural/Engineering/Consultancy firms
  • Engineering degree holder with strong knowledge of oil and gas industry and basic understanding of Power industry
  • Experience of producing bids for regional National Oil Companies such as ADNOC, Qatar Petroleum, Aramco and International Oil Companies such as BP, Shell, Schlumberger, etc.
  • Experience of producing bids for concept study, pre-FEED, FEED, Detailed Engineering and PMC services
  • Strong command of English language with ability to paraphrase technical and non-technical documents
  • Excellent organisation skills and the ability to communicate efficiently and confidently
  • Ability to use own initiative whilst working to tight deadlines in a demanding environment.
  • Strong client / team interpersonal skills
  • Ability to work collaboratively with all level of staff
  • Strong experience of preparing high quality documents
  • Well organised and self motivated.
  • Advanced administration skills.
  • Proven IT skills in particular, Word, Outlook, Excel and PowerPoint. Ideally having knowledge of using Adobe Creative Suites (InDesign mainly)
  • Strong project management skills – ability to prioritise and manage workload effectively
  • Understanding of commercial terminologies
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