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Marketing Administrative Assistant

Job Profile

Mott MacDonald is a $2bn engineering, management and development consultancy. We’re one of the largest and most diverse firms of our kind in the world with over 16,000 staff working out of 180 principal offices, delivering projects in 150 countries.

Our global business is multisector, spanning buildings, communications, defence, education, environment, health, international development, industry, mining, oil and gas, power, transport, urban development, water and wastewater.

Equal employment opportunity is the law. English version, Spanish version, Chinese version.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, citizenship status or disability status.

Job Description

We are looking for a smart, organized, productive person to assist with our Marketing and Communications efforts. You do not need to have experience in the Architecture / Engineering / Construction field (though if you do, it would be a plus), but you should have an interest in learning more about our industry. This position reports to the Marketing Manager and works closely with our Proposal Managers and Coordinators, and our Graphic Designer in a multi-tasking, deadline-driven environment. You will have the opportunity to take on a wide range of roles and responsibilities depending on your skills and interests. We hope to find someone who is well organized, creative, adaptable, proactive, and eager to learn new things.

Job duties include but are not limited to:
• Support coordination, preparation, and production of Proposals & Qualifications packages
• Help draft written content for project descriptions, resumes, project awards submittals, PR/publicity, website and social media updates
• Management of Marketing files
• Database maintenance: contacts, project data, and business development activities
• Support Event planning
• Miscellaneous admin support as required

Candidate Specification

Ideal candidate has minimum BA/BS degree, 1-3 years' experience in a Marketing, Communications, or Administrative role, is highly organized, self-motivated, has information/database management experience and excellent written and verbal communication skills. Must be proficient in MS Word. Familiarity with Adobe InDesign a plus.

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