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Specialist III - Proposal Coordinator

Job Profile

Mott MacDonald is a $2bn engineering, management and development consultancy. We’re one of the largest and most diverse firms of our kind in the world with over 16,000 staff working out of 180 principal offices, delivering projects in 150 countries.

Our global business is multisector, spanning buildings, communications, defense, education, environment, health, international development, industry, mining, oil and gas, power, transport, urban development, water and wastewater.

Equal employment opportunity is the law. English version, Spanish version, Chinese version.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, citizenship status or disability status.

Job Description

Mott MacDonald is seeking a candidate with 4 or more years experience writing proposals, with a preference for 2 years of experience in the oil & gas or engineering
industries, to support our proposal team in our Pearland or Woodlands offices. The selected candidate will report to the Proposal Manager.

Essential Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Create proposals based on RFPs received from clients with minimal input from other team members
  • Coordinate and control the content, quality, and delivery of proposals
  • Produce proposals consistent with corporate branding rules and best practices
  • Assist in initiating and driving improvement in the quality of proposal deliverables
  • Assist in planning and organizing the activities of multi-disciplinary proposal teams
  • Heavy emphasis on collaboration, facilitation to obtain inputs from several people in a very dynamic environment while maintaining effective working relationships
  • Production of high quality documents
  • Advanced writing skills
  • Proposal deadlines will require some overtime
  • Minimal travel to other offices-less than 4%
Additional Responsibilities:

Performs other duties as may be assigned.

Candidate Specification

The ideal candidate will possess the following:
  • Bachelor's degree in Business Administration, Marketing, English or a related field preferred
  • Highly proficient in Microsoft Word and Power Point, and proficient in Excel
  • Proficient utilizing Microsoft Project and Visio
  • Proactive, takes initiative
  • Able to work independently while maintaining consistent communication with team leaders
  • Proven ability to manage and prioritize multiple tasks to produce accurate documents in a deadline driven environment
  • Excellent, concise writing/editing skills and experience in technical and proposal writing
  • Strong administration, coordination and organizational skills
  • Exceptional attention to detail
  • Fluent in English with excellent communication and interpersonal skills
  • Ability to research and resolve issues and questions within the proposal and marketing areas
Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk and hear, and is frequently required to stand or walk. The employee is occasionally required to use hands to feel objects, tools, or controls, and to stoop and kneel. The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision.
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