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Treasury administrative assistant

Job Profile

As the treasury administrative assistant, you'll provide full administrative support for treasury operations to all in the department. Word, Excel and Access are just some of the tools used to offer the support required across fund transfers, bank accounts, bank guarantees and general treasury tasks.

Mott MacDonald’s support services are the driving force behind our organisation enabling us to run efficiently and effectively.
The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach.

The application process
Read the information provided and if it sounds like the right role for you please apply online as soon as possible. Our online application process takes about 10 minutes and you'll need to upload your CV/resume. Please include a cover letter to help explain why you're interested in applying for this role. Applications will be reviewed by the team who will shortlist for interviews which will be based in Croydon.

If you have any questions or need to send us your application in a different format, please contact us at careers@mottmac.com. We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture.

Job Description

Provide full administrative support for treasury operations to all in the department.
Key areas include (but are not limited to):

Fund transfers
  • Maintain and clear the fund transfer e-forms and log the requests on the e-form log
  • Preparing fund transfers for the treasury team for review and approval before passing to the financial accounts team to arrange the payments
  • Log the values on the fund transfer log for transfers between our subsidiary companies
Bank account administration support
  • Assist with the completion of bank documentation and collate information from various group departments, ensuring compliance with the GDPR regulations
  • Provide support for information to be prepared in word and excel for banking requirements (bank account set up/ e-banking documentation)
Bank guarantee administration support
  • Logging and scanning of bond documentation (applications and bank documents)
  • Regular audit against banks records for all bonds
  • Assist with arranging documentation signing in line with bank mandate
  • Provide cover for preparation of bond applications
Regular Treasury tasks
  • Update the FX schedule for all foreign currency deals arranged in the relevant month
  • Review the leavers list against the database for bank accounts, and advise the treasury assistant on individuals that have left and the accounts they are on
  • Update the database for bid advices on a weekly basis for all new bids that treasury have provided advice on

Candidate Specification

A bit about you:
To be successful in the role you’ll have plenty of administration experience, ideally honed within a treasury / financial environment.
You'll need an understanding of foreign exchange, bank payment procedures and bank account management.

An understanding of Bank Guarantees would be beneficial.

You need to be confident, flexible, and resourceful, and excellent at juggling tasks and prioritising your work.
You’ll also be skilled in setting expectations with your stakeholders and communicating across different departments.
You’ll have a strong grasp of the Microsoft Excel and Word tools and any Access experience would really set you in good stead to hit the ground running in this position.

We’re also looking for someone who is:
  • Personable and professional
  • Has a keen eye for detail
  • Looking for a busy, fast paced role
  • Proactive and takes responsibility for their own area of work
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