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Marketing proposal coordinator

Job Profile

Mott MacDonald is a $2bn engineering, management and development consultancy. We’re one of the largest and most diverse firms of our kind in the world with over 16,000 staff working out of 180 principal offices, delivering projects in 150 countries.

Our global business is multisector, spanning buildings, communications, defense, education, environment, health, international development, industry, mining, oil and gas, power, transport, urban development, water and wastewater.

Equal employment opportunity is the law. English version, Spanish version, Chinese version.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, citizenship status or disability status.


Job Description

Mott MacDonald is seeking a marketing / proposal coordinator to join our award-winning global engineering firm in our Seattle, Washington office. The marketing proposal coordinator should be motivated, extremely organized, detail-oriented, have a can-do attitude, and enjoy working in a close-knit team environment. This position will support the major stages of the proposal development lifecycle, including coordinating proposals, content, managing production, and supporting interview and debrief efforts.
Primary Responsibilities:
  • Coordinate proposal development process
  • Managing the pursuit schedule, response outlines, and ensuring compliance with Request for Proposals (RFPs)
  • Coordinate, develop, format, and review content for statements of qualifications (SOQs), proposals, presentations, and other marketing materials
  • Research, write, edit, format, and maintain proposal content in database libraries, including project profiles and resumes
  • Coordinate and prepare content for presentations, brochures, and meetings (invitations, resources, minutes, materials, etc.)
  • Oversee and participate in proposal document production (printing, binding, CD creation, shipping, etc.)
  • Occasional travel may be required

Candidate Specification

Mott MacDonald creates innovative engineering solutions in multiple sectors throughout the world. The marketing proposal coordinator will have the following qualifications:

  • Bachelor’s degree in business, marketing, communications or similar
  • 2 to 5 years of experience in the engineering, construction, architecture (AEC) or similar industry
  • Strong proficiency in Microsoft Office specifically, Word, PowerPoint and Outlook
  • Familiarity with Adobe Creative Suite (InDesign, Photoshop, Acrobat, Illustrator) or other graphics programs
  • Self-motivated with ability to work independently and able to manage the full proposal process
  • Excellent editing and writing capabilities with strong coordination, communication and verbal skills
  • Ability to effectively coordinate project teams of varying sizes and technical abilities to deliver compelling, compliant proposals
  • Thorough, detail oriented, and highly organized, with excellent time management skills and ability to prioritize and multi-task
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