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Marketing assistant/coordinator

Job Profile

Mott MacDonald is a $2bn engineering, management and development consultancy. We’re one of the largest and most diverse firms of our kind in the world with over 16,000 staff working out of 180 principal offices, delivering projects in 150 countries.

Our global business is multisector, spanning buildings, communications, defense, education, environment, health, international development, industry, mining, oil and gas, power, transport, urban development, water and wastewater.

Equal employment opportunity is the law. English version, Spanish version, Chinese version.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, citizenship status or disability status.


Job Description

We are looking for a smart, organized, productive person to assist with our Marketing and Communications efforts in our San Ramon, CA office. You do not need to have experience in the Architecture/Engineering /Construction field (though if you do, it would be a plus), but you should have an interest in learning more about our industry. This position reports to the marketing manager and works closely with our Proposal Managers and Coordinators, and our Graphic Designer in a multi-tasking, deadline-driven environment. You will have the opportunity to take on a wide range of roles and responsibilities and quickly learn valuable skills as you advance your career.

Job duties include but are not limited to:
  • Support coordination, preparation, and production of proposals and qualifications packages
  • Help draft/edit/proof written content for project descriptions, resumes, project awards submittals, PR/publicity, website and social media updates
  • Management of Marketing file structure
  • Database maintenance: contacts, project data, staff resumes, and business development activities
  • Support event planning
  • Miscellaneous admin support as required

Candidate Specification

Mott MacDonald implements creative engineering solutions across various sectors through North America. The ideal candidate should be well organized, creative, adaptable, proactive and eager to learn new things. The following specifications should also be met:

  • Minimum BA/BS degree in marketing/communications or similar
  • 1-3 years' experience in a Marketing, Communications, or Administrative role
  • Must be highly organized, self-motivated, has information/database management experience and excellent written and verbal communication skills.
  • Must be proficient in MS Word, PowerPoint and other Microsoft Office programs
  • Experience with Adobe Creative Suite and InDesign is a plus.
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