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Team/Project administrator

Job Profile

We are looking to recruit a Team and project administrator to cover maternity leave for approximately a 6-month period on a fixed term contract basis. You will be an enthusiastic person with a proactive nature, with a good eye for detail, and loads of initiative and good communication skills. It’s an environment where we need someone who can follow procedures, work under pressure, can prioritise and ensure day-to-day tasks are delivered as well as the ability to manage time/work load efficiently.

We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture.

Job Description

On a day-to-day basis, the Team/Project administrator will be involved in the following responsibilities:
  • Project and bid administration including helping the team with project tasks and co-ordination, document control, financial reporting, spreadsheets and administration
  • Updating, compiling and preparing reports and other documentation using Word, Excel, PowerPoint and other software
  • Issuing documents using the group’s project information management system
  • Working in ProjectWise Common Data Environment and use of BIM (Building Information Modelling) tools such as CAD
  • Organising internal and external meetings, and ordering business lunches as appropriate
  • Deal efficiently and effectively with telephone queries including the screening of calls, taking messages, assisting callers with queries where appropriate
  • General creating, editing and formatting of reports
  • Assist in compilation of presentations
  • Assist in managing electronic and paper files
  • Planning and organising, and facilitating workshops and manage diaries of selected senior staff
  • Interface with key client staff in other offices

Candidate Specification

The Team/Project administrator is likely to have a combination of the following skills and experience:

  • Excellent MS Office skills, including Excel, Word, Outlook, Adobe and Powerpoint
  • Excellent report writing and communications skills; ideally with A-level or equivalent English
  • Able to prioritise and work under pressure
  • Ability to establish and maintain good working relationships with colleagues and clients
  • Familiarity or previous background with AutoCad/ Microstation would be advantageous
  • Excellent presentation and communication skills
  • Ability to demonstrate a flexible approach to work
  • Effective time management
  • Familiarity with using databases and organising documentation
  • Good team working abilities
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