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Project Administrator

Job Profile

The advisory and programme delivery division delivers services to projects ranging in scale and complexity from £million’s to £20bn, through the technical disciplines of programme management, project management, project controls, scheduling, cost management, estimating, infrastructure finance, management consulting, digital consulting, education and healthcare management.

Our education health and care portfolio is primarily a UK based business working in key sectors of education, public health and social care. Our work stretches from running training courses attended by individual teachers through to managing the £19m Adoption Support Fund on behalf of the government.
In many instances we operate under the Cambridge Education brand which provides synergy with other global education activities in the Group.

We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture.

Job Description

Working within our Education, Health and Care portfolio and reporting to Assistant Project Manager and Project Manager you will provide the following activities across a range of projects:
  • To ensure that all stakeholders for the Project receive an excellent administrative service
  • Contribute to the process of administrating and completing independent and sub consultant contracts
  • Using any project specific solutions, process requests and activities as defined by the client and internal guidance
  • Monitor workload on the project and raise concerns regarding volumes to the appropriate team manager
  • Proactively monitor the incoming and outgoing correspondence: receive telephone calls and emails, acknowledge, answer and/or refer enquiries from a range of stakeholders within an agreed timescale
  • Process ad hoc requests for data or information from stakeholders
  • Support management reporting for stakeholders
  • Distribute communications with stakeholders
  • Support the financial management of projects including review of subconsultant invoices
  • Maintain project records in accordance with internal Business Management Systems (BMS) and project specific requirements
General activiities
  • Support with producing, formatting, and distributing documents
  • Support Project Manager and Assistant Project Managers with maintaining timely and appropriate communication with clients, consultants, suppliers, local offices and other stakeholders
  • Additionally, the Project Administrator will be required to:
  • be engaged with the process of continuous improvement and seeking ways of increasing efficiency
  • demonstrate behaviours which emulate our PRIDE values
  • accept other tasks and responsibilities which may reasonably be requested by their line manager or the Project Manager.

Candidate Specification

  • Educated to A-level standard, or equivalent
  • Previous experience in a similar role and/or environment
  • Proficient in using MS packages, particularly Word, Excel and PowerPoint.
  • Full attention to detail and accuracy
  • Flexibility and team working skills
  • Excellent communication skills, both spoken, written and listening
  • Demonstrable interpersonal skills
  • Ability to plan and organise own work and support others with the same
  • Competent numeracy skills with experience in creating and monitoring budgets and finances
  • Proactive and able to use own initiative to solve problems and seek opportunities for continuous improvement
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