Locale : Global (English)
Create document Page
Review document
Page Added

Document controller (9-month contract)

Job Profile

Mott MacDonald is a £1.2 billion management, engineering and development consultancy with 16,000 staff and a global reach spanning six continents. Our network of 180 principal offices in 140 countries gives us local market insight backed by world class expertise to deliver excellence for every client.

We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture.

Job Description

Main Purpose of the Job:
As the Document controller you will support the project manager in ensuring proper document management systems are maintained for the project.

Key Responsibilities/Duties:
  • Maintain all project documentation as per established procedures and guidelines of the project and organisation
  • Ensure that all project documents are checked and submitted on time prior to the documents submission due date
  • Document classification, sorting, filing, archiving and retrieval of documents in accordance with Mott MacDonald project document indexing and filing Quality Control system
  • Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation
  • Ensure that a 24-hour document processing turn-around time is achieved and maintained
  • Distribute and file all engineering and contractor or vendor deliverable documentation in accordance with document management procedures and work instructions
  • Receive, update and store requests for information (RFI)
  • Carry out handover, close-out and archiving of documentation
  • Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required

Candidate Specification

Essential Candidate Requirements:
  • Degree qualification in administration or any relevant discipline
  • Minimum of 10 years’ experience in a similar capacity
  • Candidates must have experience of document control systems such as ACONEX, ProjectWise etc.
  • Experience in drawing revision protocol
  • Able to organise workload with accuracy and attention to detail, and demonstrate ability to forward plan.
  • Ability to work on own initiative without supervision and under time pressure situations
  • Ability to solve problems and make decisions quickly and efficiently.
  • Possess outstanding time management and organizational skills
  • Familiar with the methodology and procedures of document management.
  • Extensive knowledge of document control database systems.
  • Strong verbal and written communication skills in the English language, with good analytical and computer skills
  • In Mott MacDonald, we have a strong policy ethical behaviour and expect the highest standards of ethical practice. These are at the core of our corporate values hence do not engage in any aspects of bribery or corrupt practice. As such, we expect staff must always act:
    • Professionally
    • With integrity
    • With due skill, care and diligence
    • In good faith, and
    • In compliance with all applicable laws
  • Ability to relate to people of diverse cultural backgrounds
  • Ability to effectively communicate at all levels including external stakeholders
  • Leadership and/or managerial experience along with mentoring skills
  • Ensure MacDonald HSE policies are implemented and adhered in every activity
  • Sound knowledge of professional and international standards
icon-arrow-down-sml icon-arrow-left-lrg icon-arrow-left-sml icon-arrow-right-lrg icon-arrow-right-sml icon-arrow-up-sml icon-champions icon-close icon-download icon-education icon-email icon-grid-view icon-language icon-link-to icon-list-view icon-location icon-login-register icon-minus icon-more icon-phone icon-plus icon-recently-viewed icon-search icon hash key-facts-corner-sash quote-underline social-icon-facebook social-icon-googleplus social-icon-linkedin social-icon-twitter social-share-icon-facebook social-share-icon-facebook social-share-icon-googleplus social-share-icon-googleplus social-share-icon-instagram social-share-icon-instagram social-share-icon-linkedin social-share-icon-linkedin social-share-icon-twitter social-share-icon-twitter social-share-icon-youtube social-share-icon-youtube sina-weibo MM-Shape01-Quote-Views MM-Shape03-Quote-Locations MM-Shape05-Quote-Projects MM-Shape12-Quote-Sectors MM-Shape13-Quote-Expertise MM-Shape14-Quote-About-Us MM-Shape14-Quote-Careers checkmark icon-expand-view icon-apply-now menu sphere icon-cookies icon-legal icon-registered-companies target rotate-screen video-replay-flat video-replay audio-mute audio-play