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California supplementary recruitment privacy notice

This privacy notice for California residents supplements the information contained in our Recruitment privacy notice and applies to job applicants. This privacy notice will help you understand the types of personal information we collect, why we need to process your personal information, how we use it, who we share it with and the rights you have over it as a California resident.

Personal information we collect

The Recruitment privacy notice already describes the information we collect and the sources of information. This section organizes the information around the personal information categories set out in the California Consumer Privacy Act of 2018 (“CCPA”).

We have collected the following categories of personal information about you:


Name, postal address, online identifier, Internet Protocol address, and email address

Personal information categories listed in the California Customer Records statute (Cal. Civ. Code §1798.80(e))

Name, signature, address, telephone number, education, employment, employment history, and financial information

Protected classification characteristics under California or federal law

Age, race, color, citizenship, medical condition, physical or mental disability, veteran, or military status

Biometric information

Health data (e.g., data collected through medical examinations and pre-employment drug testing)

Internet or other similar network activity

Browsing history, search history, interaction with a website or application

Geolocation data

Data such as IP addresses from which we can determine your general location

Sensory data

Audio, electronic, visual, or similar information (e.g., if you use video interviewing as part of the application process)

Professional or employment-related information

Information relating to your past or current position (e.g., job title and job description) and talent management information (e.g., resume information, references, occupation details, certifications and professional associations, previous employment details and pre-employment screening and background check information, including criminal records information)

Education data

Education level and school attended

Inferences drawn from other personal information

Profile reflecting a person’s intelligence and abilities (e.g., conducting a skills test to determine whether your suitable for the role you applied for)

Other information

Job interview notes, responses to screening questions, and any other information you provide in connection with the recruitment process

Sensitive personal information

Financial information, race and health data

Who we share your personal information with

Mott MacDonald has disclosed the following categories of personal information for a business purpose to the following third parties:

  • We have disclosed your internet or other network activity information to IT support to detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, and to identify and repair website errors.
  • We have disclosed your identifiers, personal information categories, professional and employment information, and education information to service providers in connection with recruitment activities, including our professional advisors (tax firm and law firm), background screening providers, communication vendors, and financial institutions.
  • We have disclosed your identifiers, personal information categories, professional and employment information, and education information to clients in connection with recruitment and employment activities (for example, when a role is contingent on the approval of our client).
  • We have disclosed your identifiers and internet or other network activity information to our IT support and data analysis providers (for example, Candidate ID) to maintain and enhance our websites and to better understand how you engage with our career’s website.

​Please note that we do not sell your personal information as defined under the CCPA.

How long we keep your personal information

We will only keep your personal information for as long as is necessary. Here’s what we consider when we establish retention periods:

  • If we need it to respond to your queries or manage our relationship with you. For example, inform you of available vacancies.
  • If we need it to monitor and report on diversity data and employment trends to ensure that our processes are fair.
  • How long we need to retain the information to comply with certain legal obligations. For example: tax, immigration, and financial audits; a legal request or obligation including obligations of Mott MacDonald companies; or to comply with applicable law or a legal claim, complaint, litigation or regulatory proceedings.
  • If we need it for other legitimate purposes, such as to prevent harm to individuals or to our business, promote safety, security, and integrity, or protect our legal rights, property, or assets.

In some instances, and for specific reasons, we’ll keep information for an extended period of time. For example, if it’s needed in relation to a legal claim, complaint, litigation or regulatory proceedings, to prevent harm or for safety, security and integrity purposes.

When your personal information is deleted or destroyed, we ensure that it is safely and permanently disposed of in accordance with relevant California laws and regulations.

Your California rights and choices

The CCPA grants certain rights to California residents. To the extent that CCPA applies to our processing of your personal information, you have the following rights over your personal information:

  • Right to access and request what personal information we have collected, used, and disclosed about you.
  • Right to correct the personal information we hold about you. This enables you to ask us to amend or update any incomplete or inaccurate personal information.
  • Right to request the deletion of personal information about you unless an exception applies. We may deny your request, for example, to detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity or prosecute those responsible for such activities or to comply with a legal obligation.
  • Right to transfer personal information about you to another party. You can ask us to send (or “port”) your personal information to another organization.
  • Right not to receive discriminatory treatment if and when you exercise your rights under the CCPA.
  • Right to limit use of sensitive personal information. You have the right to limit the use of your sensitive personal information when such use goes beyond that which is necessary for permissible purposes like fraud, customer service or quality control. Sensitive information includes Social Security number, driver’s license number, biometric information, precise geolocation, and racial and ethnic origin. However, Mott MacDonald does not process sensitive personal information in a manner which gives rise to this right.

Response timing and format

We endeavor to respond to your request within 45 days of its receipt. If we require more time (up to 90 days), we will inform you of the reason and extension period in writing. The response we provide will also explain the reasons we cannot comply with a request, if applicable.

Authorized agents

If you are a California resident, only you or a person registered with the California Secretary of State that you authorize to act on your behalf, may make a request related to your personal information. If you are an authorized agent making a request on behalf of another individual, you must provide us with signed documentation that you are authorized to act on behalf of that individual.

Contact us

If you have any questions about our recruitment process or an application you have submitted, please contact careers@mottmac.com.

If you have any questions about this California Recruitment privacy notice, please contact the Privacy and Data Protection Team at privacy@mottmac.com. As a resident of California, you can also contact privacyamericas@mottmac.com or dial 800-832-3272.

Last updated: April 2024

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