Website privacy notice

To carry out the purposes identified above, we may collect, use and store any of the following types of personal information:

Contact details: Full name, email address, phone number, postal address

Business information: Job title, seniority level, organisation/employer

Online tracking information: Identification numbers, location (country), Internet protocol address (‘IP Address’), browsing behaviour, cookies, pixels, device ID, websites visited, language used

Account login information: Login ID, usage analytics, other information used to access and/or secure systems, applications and digital services including our websites

Please see our Online tracking technologies privacy notice and Digital solutions privacy notice – Moata for more information about the personal information we collect in relation to your interactions with our websites and digital services.

Health information: We do not routinely collect health information through our websites, however, you may be invited to submit details of dietary requirements or restrictions, and accessibility requirements (including mobility, sight or hearing) where needed to facilitate your attendance at one of our events

Please see our Marketing and events privacy notice for more information.

Other information: Feedback, opinions, interests, queries or any other information that you provide directly to us through our websites (for example, you may indicate that you are interested in receiving digital communications from us relating to events)

We obtain your personal information when you visit our websites, when you send us your enquiries (for example, engaging with our experts through our websites), when you submit an online form, or through other digital communication channels featured on our websites.

Website activities: We collect your personal information when you visit our websites, register for our online newsletters and insights or send us your enquiries. This includes any information that you provide to us by email or within the forms that you submit or the forms that you use to register for our events.

Careers website activities including our online recruitment portal: We collect personal information when you visit our career’s website and access our career’s portal, and when you register your interest in joining our business. This includes any information that you provide to us by email or within the forms (applications) that you submit. We and other services providers (on our behalf) may collect information about your activities when you visit our careers website and careers portal using online tracking technologies. Please see our Recruitment privacy notice and Online tracking technologies privacy notice for further information.

Digital marketing communications: Any digital communications which you have signed up for include some tracking technologies to help us understand how you interact with those communications (for example, which content you click through to read more detail). Please see our Marketing and events privacy notice for further information.

Social media: We have added social media services to our websites to enable you to share our content with your colleagues, business contacts, family and friends. If you use any social media and social business tools on our websites, including X, LinkedIn, Facebook, Instagram and YouTube, any personal information you provide will be subject to those social media sites, which may have their own cookies and privacy notices. You should carefully review those notices to ensure you’re happy with how they process your personal information.

Mott MacDonald digital services: We collect your personal information when you access our digital services, such as Moata, Merlin, Osprey or STEPS. We may use this information to personalise your experience within these services (with your agreement), provide you with access to information about other services or products and improve your overall experience when accessing these services. Please see our Digital solutions privacy notice – Moata and Online tracking technologies privacy notice for further information.

Third parties: Third parties collect your personal information (on our behalf) when you visit our websites (for example, Siteimprove, through the use of online tracking technologies). This is to help us understand more about your interests and experience when visiting our websites (for example, where visitors come from and the most popular pages visited). We will always confirm with you first, that you have agreed to the collection and use of this personal information. Please see our Online tracking technologies privacy notice for further information.

We will only use personal information about you when the law allows us to do so. In certain locations, there may be differences in the legal justifications that can be relied upon when we collect, use, and handle personal information due to local legal requirements or the way that Mott MacDonald operates in that location. If that is the case, we will notify you of the differences in a supplementary privacy notice.

We have outlined the purposes for which we use your personal information in the context of our website activities below, along with the types of personal information used:

To facilitate the use of our websites

• Evaluate improvements and other modifications to the functionality of our websites, services and products
• Ensure the security and integrity of our websites, applications and digital services
• Detect and prevent criminal activity, including fraud

Personal information used for the above purposes include:

• Online tracking information
• Account information

For marketing and business development

• Ensure the content from our websites is presented in the most engaging manner for you and for your device
• To provide you with information regarding our services, products, and events
• To understand and assess your interests in order to improve our websites, services and products
• To improve the content on our websites and digital marketing communications

Personal information used for the above purposes include:

• Contact details
• Business information
• Online tracking information
• Account information
• Your feedback, opinions and interests

To manage our relationship with you

• To understand your interests in order to improve your experience when visiting or accessing our websites, services and products
• To respond to your enquiries
• To improve the quality of our responses and our interactions with you
• To provide you with the services and products for which you access or subscribe to

Personal information used for the above purposes include:

• Contact details
• Business information
• Online tracking information
• Account information
• Your feedback, opinions and interests

Complying with legal obligations

• Disclosing personal information to government agencies, regulatory authorities or law enforcement (this includes complying with subpoenas and court orders)
• Record keeping and reporting obligations
• Pursuing our legal rights and remedies
• Establishing, exercising or defending Mott MacDonald’s legal position
• Managing complaints and legal claims

Personal information used for the above purposes include:

• Contact details
• Business information
• Online tracking information
• Account information
• Your feedback, opinions and interests

When using your personal information for the purposes above, we will generally rely on your express or implied consent as our legal justification.

In certain jurisdictions, such as the UK and EEA, we may also process this information based on our legitimate interests. If this is the case, then we will balance your rights and freedoms against our own interests, or those of any third parties, to ensure that your rights are not infringed.

We work hard to maintain and improve security measures that prevent personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We limit access to personal information to individuals and organisations who have a legal right of access (for example, regulatory authorities or law enforcement agencies), or a legitimate business need to know (for example, platform owners, website managers and service providers). Our service providers and suppliers will only process personal information in accordance with our instructions, and we ensure that all third parties are subject to a legal duty of confidentiality. We have put in place procedures to deal with any suspected personal information breaches and will notify you and any relevant regulatory authority of a breach when required.

All Mott MacDonald People who may be required to access your personal information when carrying out their duties are required to complete privacy and data protection training on an annual basis.

Please also see our Information security and Privacy and data protection Group policies for more information.

We will only retain personal information for as long as reasonably necessary for the purposes set out in this notice. In certain cases (where required by law) we may need to keep your personal information for an extended period of time (for example, for audit, litigation or dispute purposes).

When your personal information is deleted or destroyed, we ensure that it is safely and permanently disposed of in accordance with any local legal requirements.

We respect your rights over your personal information, which are set out below:

• Right of access to your personal information. This enables you to request a copy of your personal information and to check that we are processing it lawfully.
• Right to correct the personal information that we hold about you. This enables you to ask us to amend or update any incomplete or inaccurate personal information.
• Right to request erasure of personal information about you. This enables you to ask us to delete or remove personal information where there is no valid reason for us to continue processing it.
• Right to object to the use of your personal information if you think we do not have a valid reason to process it and want us to stop processing it.
• Right to restrict further use of personal information about you. This enables you to ask us to limit or suspend the use of your personal information (for example, if you want us to confirm its accuracy or the reason why we are processing it).
• Right to transfer personal information about you to another party. You can ask us to send (or “port”) your personal information to another organisation.

You can exercise these rights at any time by initiating a request using our online individual rights request form. There may be occasions where we need to collect personal information from you, such as your name and contact details, to verify your identity before responding to your request.

We will handle your request carefully and respond to you within any applicable statutory deadline (for example, in the UK and EEA, we will respond to you within one month from the date we receive your request and in California, we will respond to you within forty-five days from the date we receive your request). If there is a lawful reason to extend this deadline, then we will let you know as soon as possible.

If you choose to exercise any of your rights set out above, then please be assured that we are committed to treating you fairly and ensuring non-discriminatory treatment.

Please also note that the extent to which you can exercise your rights may be limited by the rights and interests of others (for example, where we are unable to delete all your personal information due to our regulatory obligations). If this is the case, we will let you know without undue delay.

If you have any questions about the content of our websites, please contact keep.connected@mottmac.com.

If you have any concerns about this privacy notice, or how we have used your personal information for our own purposes, please contact our Privacy and Data Protection Team at privacy@mottmac.com. If you’re located in Singapore, you can also contact us by calling 6293 1900. If you’re a resident of California, please contact privacyamericas@mottmac.com or dial 800.832.3272.

If you’re unhappy with how we have used your personal information, you can register a complaint with the data protection regulator in the country, state, or province where you are located.