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Office Manager

Job Profile

Mott MacDonald is a $2bn engineering, management and development consultancy. We’re one of the largest and most diverse firms of our kind in the world with over 16,000 staff working out of 180 principal offices, delivering projects in 150 countries.

Our global business is multisector, spanning buildings, communications, defense, education, environment, health, international development, industry, mining, oil and gas, power, transport, urban development, water and wastewater.

Equal employment opportunity is the law. English version, Spanish version, Chinese version.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, citizenship status or disability status.

Job Description

Mott MacDonald is currently seeking an Administrative Assistant to join our team
in our Raleigh, NC Office as an Office Manager. A qualified candidate would possess the following
knowledge, skills and abilities:

1. Able to develop and maintain database and hard copy information systems.
2. Provides word processing support for general correspondence, forms and
various reports.
3. Completes government forms and assemble reports as required.
4. Assists in background research as requested. Compiles information for staff
and clients.
5. Assists in production of documents (binding, duplication, etc.).
6. Responds to and directs incoming telephone calls for Department
staff/management and/or principals.
7. Maintains an awareness of related affairs through review of newspapers,
trade journals and other periodicals.
8. Supports marketing efforts and maintains various data sources and status up-
dates on potential work.
9. Prepares reports for tracking project status
10. Coordinates staff and other meetings, including agenda development and
minutes/meeting summaries.
11. Ensures accuracy of project data as it pertains to administrative support,
schedules, and funding in project management/tracking database
12. Issues and distributes documents with appropriate cover letters, including de-
livery.
13. Maintains calendar, coordinates invitees, and assists with the preparation of
agenda and assembling meeting materials.
14. Arranges travel, materials and equipment needed and travel reimbursements.
15. Manages office facility, conference room, and equipment to ensure availability
for use and arranges maintenance and repair.

Candidate Specification

  • Associate or Bachelor's degree in related fields; or equivalent combination of education and experience.
  • 5-10 years experience as an Administrative Assistant supporting an office in a corporate environment.
  • Demonstrates knowledge of grammar, punctuation and business writing style for proofreading.
  • Excellent clerical and telephone skills, is detail-oriented and highly organized.
  • Works well with all types of people and under deadline situations.
  • Has several years of experience in word processing, spreadsheets and computer data-entry skills.
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