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Finance manager

Job Profile

Drug-resistant infections pose a grave threat to health and wellbeing across the globe. Bacterial causes of infection are becoming resistant to an increasing number of antibiotics, with consequent reductions in the effectiveness of treatment. Estimates indicate that up to 10 million people could die each year from illnesses that are resistant to antimicrobials by 2050.[1] The UK Government is playing a leading global role in addressing this problem and has launched the Fleming Fund as a major component of the UK’s response.

The aim of the Fleming Fund is to address critical gaps in surveillance of antimicrobial resistant bacteria in low- and middle-income countries (LMICs) in Asia, and Sub-Saharan Africa. Countries in these areas are set to bear the highest burden of antibiotic resistant infections. Led by the UK, political action against the problem has resulted in a roadmap for global response - the Global Action Plan on Antimicrobial Resistance (AMR).[2] This is the blueprint for a multi-stakeholder global response to averting the burden of AMR.

The Fleming Fund Grants Programme is designed to align with the objectives of the Global Action Plan and to support the Global Antimicrobial Resistance Surveillance System (GLASS). The objectives of the Fleming Fund Grants Programme are:


Laboratory infrastructure enhancement

Human resource strengthening and work force reforms

Surveillance systems strengthening

Greater alignment between human and animal surveillance systems

Building foundations for AMR surveillance data use

Promoting rational use of antimicrobial medicines in humans, animals and crops

To provide value for money in grant funding

The Fleming Fund Grants Programme will assist LMICs by providing the technical support, grant funding and other support necessary to improve surveillance and use of data on antibiotic resistance. A number of funding streams will be delivered in selected countries and regions in Africa and Asia. The majority of funds will be invested to support the implementation of individual countries’ National Action Plans for antimicrobial resistance to ensure country ownership, alignment of approach with stakeholders, and sustainability. The Fleming Fund will use a One Health approach by promoting cross-sectoral approaches to surveillance of resistant organisms and the drivers of resistance development (e.g. use of antibiotics in agriculture, animal health, and in human medicine). Additional funding will be available for the Fleming Fellowship Scheme to provide professional development and improved awareness and advocacy. This will be complemented by funding streams to provide Regional Grants to improve surveillance and the use of data, operational research, online learning, and for strategic investments in collaboration with other donors.

We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture.

Job Description

The programme is a 5 year, large scale and complex fund management programme which aims to operate in over 20 LMIC countries.
Reporting to the UK Programme Director, and working closely with the UK Programme Manager, the role will be responsible for all financial aspects of the Fleming Fund Grants Programme, including: conducting grant application financial reviews, oversight of financial monitoring and spot checks of grants, the provision of accurate financial forecasts and reports internally and externally to the DHSC, and oversight of the Regional Financial Officers working in our Regional Hubs.
The role will also work closely with our external grant assurance provider.

Programme Accounting
  • Produce and submit monthly financial forecasts for the client including explanations for any variance and/or changes from previous forecasts
  • Produce and submit regular financial reports for the client
  • Monitor grant budgets vs actual expenditure tracking, overseeing, coordinating and aggregating the flow of regional financial information
  • Respond to financial audits of the programme (internal and external)
  • Update and communicate financial policies, processes and templates of the Programme – including ownership of the Regional Hubs’ Finance Manual as requested by the Programme Manager
  • Work closely with the Programme Leadership Team and Mott MacDonald finance teams, to enforce appropriate and sound internal controls to protect donor assets and Mott MacDonald funds and to maintain sound financial systems and policies in line with GAAP, Mott MacDonald policies (including its Counter Fraud Strategy), DHSC requirements, and local laws
  • Undertake due diligence on external sub-contractors to comply with Mott MacDonald’s Business Management System

Grant Management
  • Review grant applications for quality and risks, making recommendations for funding based on grantee financial submissions
  • Review and advise on financial due diligence and grant assurance reports provided by EY
  • Undertake due diligence on grantees to comply with Mott MacDonald’s Business Management System
  • Working with the Regional Finance Officers, monitor and review grantee financial reports, reconciliations of grantee expenditure and spot checks, undertaking periodic reviews of the regional offices
  • Prepare reconciliations between the grant management software (MatsSoft) and the grant disbursements recorded in the Mott MacDonald Group financial system
  • Monitor and review grant payments to ensure they are approved in line with Group Authority Levels and bank mandated signing levels
  • Prepare monthly bank reconciliation statements of the client bank account
  • Ensure sufficient cash is requested on a timely basis from the client, into the client bank account, to meet forecast grant payments based on our grant management system (MatsSoft)

Staff Management
  • Provide oversight of the four Regional Finance Officers, supporting the four Regional Coordinators to set performance objectives and performance monitoring expectations
  • Provide guidance and perform regular checks of the work performed by the Regional Finance Officers, reporting back to the Regional Coordinators and Programme Manager, including any matters for performance improvement or disciplinary action

Special relationships and contacts
  • Establish and maintain good working relationships with the IDS Finance Team and Group Support Services.

​The deadline for applications is the 1st July 2018

Candidate Specification

  • Educated to degree level
  • Qualified Accountant (only candidates with strong essential experience will be considered in lieu of a qualification
  • Experience of designing and implementing Grant/Fund management programmes in low and middle-income countries
  • Extensive experience of financial monitoring and reporting of grant expenditure, including sampling, validation, and compliance checking
  • Experience of due diligence, financial assurance, and/or fiduciary risk assessments
  • Financial forecasting and reporting of complex programmes to public bodies
  • Experience in developing and implementing finance processes, policies and templates for internal controls and counter fraud measures
  • Evidence of advanced Excel skills
  • Understanding of value for money, ethics, and transparency
  • Demonstrable ability to work accurately and to deadlines
  • Excellent written and spoken English A good communicator with strong relationship building skills, reliable and a team player
  • Pro-active to raise issues with management and resolve identified problems
  • Able to undertake periodic travel to overseas offices and locations in low and middle-income settings
  • Experience of major grant/fund management programmes (>£50m)
  • Understanding of UK Government financial systems for budgeting and reporting
  • Experience of designing and updating counter fraud policies
  • Experience with an ERP (SAP, Oracle, Lawson) would be advantageous
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