Corporate Librarian/ Copyright Expert

Mott MacDonald is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.

We are a team of over 20,000 experts working across the world in more than 50 countries.
We are proud to be part of an ever-changing global industry, delivering transformative work that’s defining our future. It’s our people who power that performance. As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support. 

Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you’ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be brilliant.

Overview 

Join our global Knowledge and Information Management (KIM) team, who are based in the UK and India. We help engineers and technical specialists access the information they need to deliver high quality results for our clients through building our technical knowledge base. 

 In this role, you will: 

• Develop and manage processes to ensure compliance with copyright laws and client confidentiality. 

• Ensure external content such as engineering codes, standards and guidance is discoverable by our users. 

• Help manage access to technical resources such as standards, codes, and e-books. 

The following outlines the primary duties associated with this role; however, additional tasks and responsibilities may be assigned as required to support operational needs. 

Key Responsibilities 

Developing and implementing curation processes to comply with copyright and confidentiality  

• Draft, update, and implement internal guidelines related to copyright and confidentiality. 

• Design and improve copyright curation processes, making it easier for our knowledge curators to process copyright content.  

• Educate our engineers on how to submit technical content free of copyright to be added to our technical knowledge base. 

• Create procedures to check technical documents for confidential information, ensuring we meet client contract requirements. 

• Train and support KIM team members on copyright and confidentiality processes. 

• Ensure all KIM processes comply with copyright laws and industry standards. 

Proactively promote awareness of engineering subscription resources  

Proactively promote awareness of engineering subscription resources (including codes, standards, and e-books), ensuring all users understand how to access them, and work to integrate these resources into internal systems and search tools for seamless discoverability. 

• Develop clear and comprehensive how-to documents that explain the range of available engineering subscriptions, detailing what resources are included and how users can access them.  

• Ensure these guides are readily accessible through our intranet, making it easy for all staff to find, understand, and utilise subscription content to support their engineering work. 

• Work with our AI team to ensure this content is discoverable through internal AI tools. 

• Organise training sessions or other training materials to educate staff on subscription use, copyright, and content policies. 

Working with our library team 

• Support the UK based library manager to manage online subscriptions (including negotiating with publishers, tracking usage, and managing user access). 

• Working with the global library team to respond to user queries. 

• Stay informed about relevant industry standards, codes, eBooks and other external technical content relevant to engineering. 

Key skills and qualifications 

Essential 

• At least 8 years’ experience in library management, subscription management, or copyright compliance in a professional setting. 

• Strong understanding of copyright law in corporate settings. 

• Ability to write and implement copyright and confidentiality policies. 

• Experience managing external subscriptions and renewals in a business environment. 

Desirable 

• Familiarity with major publishers and platforms relevant to the engineering industry such as Accuris, Emerald or Knovel. 

• Ability to review client contracts to understand restrictions regarding content sharing. 

• Experience managing Microsoft SharePoint pages, document libraries, and lists. 

Qualifications 

• Master’s degree in Library & Information Science, Information Management, Legal or a related field or relevant experience. 

• Higher degree or certifications in copyright law (preferred). 

Flexible working
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

Our benefits package is designed to enhance your experience:

• Agile working
• Critical illness and compassionate leave
• Paternity Leave
• Group term life insurance, and Group medical insurance coverage
• Career mobility options
• Short and Long-term global employment opportunities
• Global collaboration and knowledge sharing