Senior Document Controller

Location: Croydon 
Recruiter contact: Ainsley Anstess

Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices. 

We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve. Our people power our performance – we succeed when they do. With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual. 

Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you’re surrounded by global specialists who want to combine their expertise and champion you to be your best. As a proudly employee-owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued. Whatever your ambition, Mott MacDonald is where people come to be brilliant.

About the business unit 
We help conceive, drive, and implement transport solutions for cities, regions, and asset owners/operators around the globe. From preparing the business case and​ advising on related issues - such as revenue, procurement, and environmental legislation - to delivering the completed infrastructure and helping maintain it. Our planning, engineering, environmental and management skills cover the whole project cycle. We play a major role in developing and delivering the Global Transport Sector Strategy.

Job description
Mott MacDonald is one of the largest employee-owned companies in the world. We are a multisector consultancy providing engineering, management, and development services on projects in 150 countries. With over 16,000 of the best people working on a diverse range of challenges, we’re helping our clients deliver sustainable infrastructure and development solutions. We have a collegiate and collaborative culture which values equality and diversity, and we take proactive steps to create an inclusive workplace. 

We are looking for a Senior Document Controller to join our enthusiastic, diverse and growing Information Management team. You will be part of our Information Management network responsible for implementing the latest digital design delivery methods and improved ways of working across our major projects. Our team works with a range of major project clients, predominantly in the transportation sector in the UK and North America. Our focus lies in the development of innovative digital project solutions to drive efficiency during the delivery of our built environment projects.

If you are an ambitious Senior Document Controller who thinks outside of the box and are passionate about Information Management, then this is your opportunity to take the next step forward in your career. This opportunity is for someone looking at taking Document Control practices one step further by ensure best practice implementation in projects across the Metros and Civils Division within the wider context of information management and digital implementation for enhanced project delivery. 

Candidate specification

You’ll enjoy taking on technical challenges and using your quality and process orientated nature to develop effective solutions. You’ll be motivated by the satisfaction that comes from working as a team to improve project delivery and from seeing your work turned into reality to benefit society. You’ll be interested in researching and applying new and developing technologies for efficient document control processes implementation. You’ll enjoy engaging with others including specialist from a wide range of engineering disciplines to gather their requirements and assist the wider information management strategy in becoming fully embraced by the project team. You’ll have experience leading and achieving through others, providing training as well as have awareness of change management best practices for successful stakeholder engagement in the implementation of new solutions. 

We’d also like you to have:

• Experience in configuring and administering electronic document management systems, including ProjectWise, SharePoint, Asite, eB, Aconex. Awareness of other EDMS used in projects is advantageous.
• Considerable experience in Document Control, as well as experience within a Senior Document Controller.
• Experience in major infrastructure projects, overseeing other Document Controllers, and implementing document control processes. Ability to develop new processes from scratch to address complex project needs.
• Interest in Information Management and the adoption of new technologies for efficient document control.
• Ability to advise on Document Control implementation aligned with ISO-19650 standards.
• Familiarity with quality standards (ISO-19100).
• Ability to lead teams while actively participating in day-to-day Document Control tasks.
• Ability to prioritise and organise workload without supervision
• Working knowledge of MS Packages - Word, Excel and PowerPoint
• Good analytical, organisational and communication skills

If you meet most but not all the above, please still apply. We understand not everyone will meet all the requirements, but you might have skills we didn’t know we need.  

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UK Immigration

Mott MacDonald Ltd. are not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. This decision is as a consequence of the changes made to the Skilled Worker route by the UK Government in April 2024. We continue to welcome applications from candidates who are eligible for alternative immigration routes in the UK, that do not require sponsorship as a Skilled Worker now or in future.

Agile working  

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

Equality, diversity, and inclusion 

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

Accessibility

We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.

We offer some fantastic benefits including:

Financial wellbeing

• We match employee pension contributions between 4.5% and 7%.
• Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
• Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.
• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
• As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.

Employee Ownership

• Our employee ownership model means no external investors, just us, creating a culture of shared success.
• Our employees have a stake and a voice in our business, giving them a direct connection to our success through our personal and group performance bonuses.
• As your career grows, so does your stake, recognising your long-term impact and contribution.
• Your voice matters, with the opportunity to connect directly with senior leadership through formal channels to help shape our future.
• For our senior roles you will have a direct pathway towards ownership from day one.

Health and wellbeing

• Private medical insurance for all UK colleagues.
• Health cash plan to support you with every day health costs and treatments.
• Access to Peppy, providing free support from menopause experts for all UK colleagues.
• A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.

Lifestyle

• A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
• Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
• Variety of employee saving schemes and discounts from high-street retailers.

 Enhanced family and carers leave

• Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
• Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
• Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.

Learning and development

• Primary annual professional institution subscription.
• A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.

Networks, communities, and social outcomes

• Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities.
• Make a difference within our communities through our social outcomes.

Apply now, or for more information about our application process, click here.