Senior Payroll Advisor

Location: Hong Kong

About Us:

Mott MacDonald is a global engineering, management, and development consultancy committed to improving society through innovation and sustainable solutions. We are renowned for our expertise in delivering cutting-edge projects across various industries, from infrastructure and transportation to water and environmental services. At Mott MacDonald, we are dedicated to shaping a better world for generations to come, and we are looking for a talented Senior Payroll Advisor to join our dynamic payroll team in Asia business unit.

Job Description:

As a Senior Payroll Advisor at Mott MacDonald, you will play a key role ensuring the accuracy and integrity of payroll process and compliance with regulations. Your responsibilities will include, but are not limited to:

Core Payroll Responsibilities

•            Manage end-to-end payroll processes to ensure timely and accurate payroll cycles.

•            Prepare and deliver management reports (weekly, monthly, quarterly, year-end).

•            Handle month-end and year-end reconciliations.

Stakeholder Support

•            Offer payroll advice and support to staff queries with professionalism and excellent customer service.

•            Liaise with external agencies and assist auditors during audits by providing required documents and payroll reports.

•            Collaborate with central service and regional teams to meet Group expectations and deliver excellent outcomes.

•            Communicate payroll legislation updates and best practices to internal stakeholders.

Compliance and Documentation

•            Ensure compliance with payroll legislation, company policies, and Group directives.

•            Maintain up-to-date knowledge of payroll laws and ensure proper implementation and communication to stakeholders.

•            Maintain accurate payroll records and documentation for audit purposes.

Reporting

•            Prepare payroll reports, including tax returns, statutory contributions, maternity and parental leave processing, and year-end filings.

Process Improvement and Quality Control

•            Continuously review and refine payroll processes for greater efficiency and accuracy.

•            Implement quality control measures to maintain data integrity in payroll systems

General Finance and Collaboration

•            Manage finance administration tasks and handle ad hoc requests or projects as assigned by the Regional Finance Manager.

Requirements:

To be successful in this role, you should possess the following qualifications and skills:

• Hold Degree in Human Resource Management or Business Studies or equivalent.
• Minimum 5 years of experience in payroll, with a proven track record in a similar role.
• Proficiency in MS Excel
• Meticulous, well-organized, and conscientious with a high level of initiative at work.
• Able to work independently and under pressure in a fast-paced environment with an emphasis on accuracy and timeliness.
• Self-motivated, hardworking, a strong sense of responsibility with a positive working attitude.
• Resourceful and proactive, with a can-do attitude and willingness to learn and go-beyond.
• Adept at building and maintaining effective communication and relationships with key stakeholders, including the Financial Shared Services, wider finance team, department heads, executives, non-finance teams, auditors, and banks, ensuring seamless collaboration.
• Proficient in English communication, both written and verbal.

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

If you have a disability and would prefer to apply in a different format or would like us to make reasonable adjustments to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can assist.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.