Document Controller

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

We are seeking a highly experienced and detail-oriented Document Controller to join our Toronto office and support the successful delivery of complex infrastructure and development projects. The successful candidate will play a key role in ensuring compliance with best practices and project standards, participating in training workshops, and maintaining high standards of document governance. The ideal candidate will bring deep expertise in document management systems, quality assurance, and stakeholder coordination, playing a critical role in maintaining the integrity and accessibility of project documentation.

Key Responsibilities:

• Manage and maintain electronic document management systems (EDMS) across multiple projects.
• Ensure accurate classification, metadata tagging, and version control of all project documents.
• Coordinate and support the distribution and tracking of controlled documents and deliverables.
• Conduct periodic quality assurance reviews to ensure compliance with internal and client standards.
• Support the development and refinement of document control procedures and workflows and ensure its alignment with the established Document Management Plan.
• Collaborate with project managers, engineers, and external stakeholders to ensure timely document submissions and approvals.
• Act as a key point of contact for document control-related queries.

Candidate Requirements:

• 7–10 years of experience in document control, preferably in large-scale infrastructure or capital projects.
• Diploma or Bachelor’s degree in Business Management or Administration, or a related field or relevant experience.
• Certification in document management or information governance from a recognized institution is an asset.
• Strong knowledge of document control principles, including lifecycle management, versioning, and archiving.
• Proven experience in capital project environments with knowledge of design and construction documentation.
• Proficiency in Microsoft SharePoint and other document management platforms & collaboration tools (e.g., SharePoint, Aconex, ProjectWise, ACC, Bluebeam etc).
• Strong command of Microsoft Office and Adobe tools.
• Excellent organizational, analytical, and communication skills and stakeholder engagement experience.
• Experience conducting quality assurance reviews and implementing process improvements.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.

Our teams are comprised of bright and enthusiastic people who wish to make a difference to the world that we live in. If you share that vision and don’t have all the experience outlined in this posting, we still want to hear from you! 

Let’s discuss how we can help you take the next step in your career and how you can participate in an exciting new chapter for Mott MacDonald in North America.

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Mott MacDonald Canada Limited will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your need.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Hybrid working policy

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.