Document Controller

Job Overview 
Responsible for the day-to-day administration of Projects/Engineering files on ACC (Autodesk Construction Cloud) and to support the flow of information by providing consistent support to the Engineering team, ensuring compliance with relevant processes and procedures and the correct use of the Document Management system. Perform Utility searches across all the frameworks.
 
Successful selects will be responsible to perform the following activities:  
• Perform Utility searches across all the frameworks. Update the tracker and checklist for all web searches and received email responses. Performing the repeat searches as per Project requirements.
• Supporting all to ensure ACC (Autodesk Construction Cloud) projects are managed in accordance with the Engineering ACC Docs procedure  
• Providing administrative support to project teams e.g. Project set up on ACC, establishing review workflows, adding project team members to projects in ACC and setting and managing permissions, identifying risks to the security of information 
• Dealing with enquiries efficiently, professionally and effectively within service levels 
• Actively checking the revision, suitability and approval of documentation 
• Monitoring and checking that all documentation is stored in an auditable and retrievable state 
• Measuring and reporting performance within the area of responsibility 
• Undertaking regular reviews of projects on ACC, monitoring compliance with the relevant policies and procedures 
• Providing feedback and working with project teams to resolve issues that arise 
• Continuous coaching/mentoring members of the Engineering team on the correct use of ACC
• 1-2-1 new starter coaching relevant to their role to cover folder structure, permissions, responsibilities and location of all required material (Engineering team only) 
• Working alongside the Lead Document Controller and Engineering Change Manager to identify the opportunity to develop procedures, guidance and training materials, as required 
• Continually looking for/seeking feedback on opportunities to improve processes and feedback to identify areas for improvement and share best practise 
• Actively questioning to avoid rework and reduce waste within process 
• Encouraging the development of personal responsibility for document management across the Alliance 
• Building strong relationships with project stakeholders at all levels to ensure that the use 
of ACC is understood, supported and the value is effectively communicated 
• Communicating clearly and consistently – explaining the why as well as the what when delivering key messages or engaging others in new processes and ways of working
 
Skills & Experience:
• Fluent in ACC (Autodesk Construction Cloud), experience with BIM 360 preferred
• Excellent communication skills 
• Excellent organisational skills 
• Presentation skills (to all levels within a business) 
• Mentoring and training skills
• Self-motivated and takes responsibility 
• Passion for detail and ensuring that colleagues understand and embrace the detail. 
• Provide effective and professional support
• Able to deliver on expectations 
• Ability to learn and adapt to new technologies
• Ability to plan and prioritise workload

Job Location: Noida, Bengaluru, Mumbai