Junior Document Controller

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

Mott MacDonald is seeking a detail-oriented and proactive Junior Document Controller to join our Calgary office. This entry-level role is ideal for individuals passionate about document management and eager to grow within a dynamic project environment. The successful candidate will support the coordination, tracking, and quality assurance of project documentation, ensuring compliance with internal standards and client requirements.

Key Responsibilities:

• Managing incoming and outgoing documents, including tracking, distribution, and delivery.
• Working directly with project teams coordinating and transmitting deliverables to clients in a time-sensitive manner.
• Ensuring compliance with contractual and quality assurance requirements for document control.
• Troubleshoot and resolve document-related issues raised by project teams.
• Supporting continuous improvement by identifying and implementing process enhancements.
• Other duties as required to support project administration.

Candidate Requirements:

• Diploma or degree in Business Administration, Information Management, or a related field (preferred).
• 2–5 years of experience in a document control or administrative role.
• Familiarity with document control principles, including version control and retrieval systems.
• Strong organizational skills and a high degree of attention to detail.
• Excellent verbal and written communication and interpersonal skills.
• Proficiency in Microsoft Office (Outlook, Excel, Word and PowerPoint).
• Ability to manage multiple tasks across various projects.
• Knowledge and experience with SharePoint, Adobe Bluebeam and ProjectWise is an asset.

Our teams are comprised of bright and enthusiastic people who wish to make a difference to the world that we live in. If you share that vision and don’t have all the experience outlined in this posting, we still want to hear from you! 

Let’s discuss how we can help you take the next step in your career and how you can participate in an exciting new chapter for Mott MacDonald in North America

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Hybrid working policy

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.