WIN Administrator

Location/s: Genova/Belgrade/Sofia/Spain
Relocation supported: Not supported, but internal applications are welcome
Recruiter contact: Laura Kennedy
Hiring manager contact: Lauren Woodward

Mott MacDonald

Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices. 

We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve. Our people power our performance – we succeed when they do. With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual. 

Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you’re surrounded by global specialists who want to combine their expertise and champion you to be your best. As a proudly employee-owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued. Whatever your ambition, Mott MacDonald is where people come to be brilliant.

About the business unit 

The Energy unit delivers services to clients globally across several sectors including hydropower, nuclear, waste, renewable generation and transmission & distribution networks. Together we provide integrated engineering and project management services across the project lifecycle – from concept and design to construction and operations, to decommissioning or repowering and life extension. Together with our clients, we’re helping to deliver the energy transition globally.   

Overview of role

The energy unit are currently seeking a WIN administrator to join our growing team in Sofia/Genoa/Madrid/Belgrade(Delete as appropriate)

In this role, you’ll be expected to

• Manage messages through our team inbox including portal notifications.
• Run a weekly scan of new opportunities.
• Managing our portal registrations.
• Comply with company systems, practices and guidelines.
• Provide reports based on data in our CRM system.
• Enter and update opportunity information in our CRM system.
• Respond to Expressions of Interest and Pre-qualification Questionnaires using standard company information.
• Raise requests including due diligence and credit checks.
• Support the preparation and production of bids, including:
  • Maintaining CRM data
  • Identifying and coordinating various internal approvals required
  • Preparing and formatting the proposal templates
  • Coordinating inputs from the nominated parties
  • Modifying and formatting CVs and case studies
  • Submitting bids through portals.
• Creating and updating knowledge repositories, databases, and catalogues. Applying appropriate metadata, tags, and categories to information. Performing quality assurance and validation.
• Identifying and addressing knowledge gaps.
• Collaborating with internal stakeholders to acquire and share knowledge.
• Arrange internal and external meetings.
• Preparing minutes of meetings.
• Support with general ad hoc administrative requests.

Candidate Specification

• Ability to manage multiple tasks concurrently.
• Fluent written and spoken English.
• Self-directed, take initiative and ownership.
• Deadline oriented and good attention to detail.
• Ability to use computer-based technology and internal software.
• Ability to handle large volumes of information and communications.
• Ability to work under pressure and be flexible.
• Good communication skills with all levels of employees.
• Interested in the variety that working in a large consultancy provides.

Preferred
   

• Experience of working with CRM.
• Experience of working on proposals, preferably with global technical consultants will be an advantage

We are actively recruiting a diverse workforce that is reflective of the communities we serve. We recognise that differences in ability, skills and experience are a strength and encourage applications from people of all backgrounds. 

Equality, diversity, and inclusion 

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

Accessibility

We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.

Agile working 

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

Apply now, or for more information about our application process, click here.