Assistant Project Coordinator

Ensures assistance to PM with help of Planner, for operational approach and finding resolutions as per STEP process by providing documentation help and data points
Assisting PM for taking handover of all documentation related to Contract including Agreement, relevant MOM's etc.

1) Project Site setup and proper parking with defined folder in the system with defined access matrix as decided by PM and PP.

2) BIM 360 Set up, Asset code identification

3) DCI finalisation

• PE will do Project documentation as per project Management Procedures - project charter, procurement plan, communication plan, review plan, e forms (including risk e forms) etc. PC will prepare the billing schedule.
• Provide inputs to planner to prepare overall detail L3 level schedule and S curve (based on agreed L1 schedule) of the project of entire value chain E, P and CM as per the project spread.
• Project control & reporting: Assists PM to ensure implementation of project plan, monitoring & control, WLS, critical path check, Preparation of catch-up plan, Issue management, identifies and highlights likely blockers, studies and deliberates same with concerned stakeholder and presents with an action plan.
• Discusses with PM and prepares Look ahead schedules (WLS) with help of planner, Schedule crashing if it is getting delayed with impact . Presents data points of alternate solutions in order for PM to take a conclusion. Share WLS to team.
• Prepares, obtains PM approval and circulating in time, various progress reports including the critical path Study, delay , catch up plan and other standard chapters of report, forecasted schedule.Help and provide inputs to PM in analysing Physical vs financial progress. Ensure DCI is updated with every submission or comments/approval received from client. Arrange periodic design review meetings with disciplines, DM, EM, PM.
• Does coordination between all stakeholders for effective delivery of the project, timely highlights likely issues / blockers to PM and arranges meetings to resolve the same. Promptly ensures issue of Minute of Meeting(s) highlighting major action points derived within 24 hrs of the meeting with each action point having a single KRA and end date. Update the action taken points periodically.
• Coordinates with external and internal stake holders to help collect feedback, issues , etc and escalate to PM possible resolutions with data points. Arrange site photographs
• Checking and reviewing documents and deliverables for soundness of requirement wrt BIM formating and document transmittal procedures.
• Project Engineer to ensure all deliverables are IFC/IFE of DCI. All activities are completed as per scope.
• Preparing Monthly prorate billing, having it certified and assisting PM for collections.
• Captures changes related to additional scope to contract, variation of work, increase in quantity of work in change register along with related communications with client to enable PM to realise the same.
• Capture learnings, best practices , value additions, sustainable solutions during executions in registers
• Project engineer to verify the measurement sheet against the work done.
• For Construction supervision scope, Review contractor weekly & monthly progress reports along with RCM and PM.
• Coordination with PM, RCM, Site Scheduler & the contractors at site. Identify the issues & risks & deliberates with stake holders and prepares an action plan along with Impact check.
• Coordinate for project deliverables in coordination with the disciplines / functions / teams engaged in detail engineering, procurement, construction team within the project / division
• Graduate in B.E. / B. Tech Experience in managing industrial projects is essential.

We can offer (subject to Company’s policy):

- Agile and safe working environment

- Competitive annual leave and sick leaves

- Group incentive scheme

- Group term life insurance, Workmen’s compensation and Group medical insurance coverage

- Short and Long-term Global employment opportunities

- Global collaboration and knowledge sharing

- Digital Innovation and Transformation

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.