Document Controller

Mott MacDonald is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.

We are a team of over 20,000 experts working across the world in more than 50 countries.
We are proud to be part of an ever-changing global industry, delivering transformative work that’s defining our future. It’s our people who power that performance. As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support. 

Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you’ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be brilliant.

Job Summary:
Responsible for managing project documentation on Autodesk Construction Cloud (ACC) and coordinating utility searches across UK frameworks. Role involves ensuring compliance with document management processes, supporting Engineering teams, and assisting Design Managers with internal tasks such as training records, award submissions, and presentations. Approx. 50% project documentation & utility searches, 50% Design Manager support.

Key Responsibilities:
•    Utility Searches & Coordination
o    Conduct utility searches across multiple projects and frameworks.
o    Liaise with UK utility companies to obtain records, digitise data, and upload to project systems.
o    Maintain trackers and checklists for searches and responses; perform repeat searches as required.
•    Document Management on ACC
o    Set up projects, configure workflows, manage permissions, and ensure compliance with ACC Docs procedures.
o    Monitor document revisions, approvals, and ensure auditable storage.
o    Regularly review projects for compliance and report performance metrics.
•    Engineering & Design Manager Support
o    Assist Design Managers with training records, documents related to visitors, award submissions, presentations, organogram updates, feedback request & analysis.
o    Provide onboarding and coaching for new starters on ACC usage and folder structures.
o    Collaborate with Lead Document Controller and Engineering Change Manager to improve processes and develop training materials.
•    Continuous Improvement & Stakeholder Engagement
o    Identify opportunities to streamline processes and reduce rework.
o    Build strong relationships with stakeholders and communicate changes clearly.

Skills & Experience:
•    Proficient in Autodesk Construction Cloud (ACC).
•    Strong communication, organisational, and presentation skills.
•    Ability to mentor, train, and support teams effectively.
•    Detail-oriented, self-motivated, and adaptable to new work culture & technologies.
•    Skilled in planning and prioritising workload.

Flexible working
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

Our benefits package is designed to enhance your experience:

• Agile working
• Critical illness and compassionate leave
• Paternity Leave
• Group term life insurance, and Group medical insurance coverage
• Career mobility options
• Short and Long-term global employment opportunities
• Global collaboration and knowledge sharing