Finance Officer

Location: Hong Kong

About Us:
Mott MacDonald is a global engineering, management, and development consultancy dedicated to improving society through innovation and sustainable solutions. We are widely recognized for delivering cutting-edge projects across diverse industries, including infrastructure, transportation, water, and environmental services.
At Mott MacDonald, we are committed to shaping a better future through innovation and sustainable solutions. To support this mission, we are seeking a Finance Officer to join our dynamic finance team in Hong Kong. In this role, you will play a key part in ensuring efficient financial operations, with a primary focus on Invoicing and Order to Cash processing. You will collaborate closely with a tight-knit Finance team supporting the Asia business unit, fostering strong and seamless partnerships with the Finance Shared Services team in Bangkok and Project Managers across the unit.

Key Responsibilities:

•    Collaborate closely with Project Managers and the Finance Shared Services Billing team to prepare monthly invoicing, including schedules, backup documentation, and mailing hardcopy invoices to clients.
•    Monitor invoicing status and follow up with Project Managers and the Finance Shared Services Billing team as needed.
•    Manage daily collections in HighRadius, ensuring timely updates and calling/sending reminders for Hong Kong, China, and Taiwan.
•    Prepare receipts upon request from Project Managers and Clients.
•    Conduct expense checking for Hong Kong, China, and Taiwan.
•    Provide support to the Finance team on monthly accounting tasks, including cash book journals, petty cash, Purchase Order/Accounts Payable processing, and other Group reporting requirements.
•    Perform document verification, data entry, filing, and general clerical duties, such as scanning and filing client invoices, forwarding supplier invoices to the Accounts Payable mailbox, and processing incoming cheques.
•    Handle additional ad hoc tasks as assigned.

Requirements:

You should possess the following qualifications and skills:

•    Diploma or equivalent qualification.
•    Over five years of relevant experience in handling invoicing, administration, or clerical work. 
•    Strong numerical skills, highly meticulous, and well-organized, with a conscientious approach to tasks and a high level of initiative in the workplace.
•    Able to work independently and under pressure in a fast-paced environment with an emphasis on accuracy and timeliness.
•    Self-motivated, hardworking, a strong sense of responsibility with a positive working attitude.
•    Resourceful and proactive, with a can-do attitude and willingness to learn and go-beyond.
•    Proficient in spoken and written English and Chinese (Chinese reading required).
•    Proficiency in financial software and ERP systems (e.g., MS Office, SAP, Oracle).
•    Adept at building and maintaining effective communication and relationships with key stakeholders, including the Finance Shared Services team, Project Managers, wider finance team, ensuring seamless collaboration.#LI-CM1

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

If you have a disability and would prefer to apply in a different format or would like us to make reasonable adjustments to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can assist.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust. 

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

If you have a disability and would prefer to apply in a different format or would like us to make reasonable adjustments to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can assist.