Graduate WIN Administrator
About the Role
This role is part of our award-winning WIN team responsible for producing high quality proposals and extending full support to Market Leaders, Client Directors, Proposal Principals and Managers in WINNING work for the business from our key clients in selected markets.
The Graduate Win Administrator will be responsible for supporting the preparation and collation of high quality proposal documents in line with MM branding requirements.
The successful candidate will also support the business to produce high quality proposal documents in Adobe Creative Suite mainly Adobe InDesign.
Key responsibilities and duties are listed, but not limited to, the below:
Supporting WIN Team with design and production of high-quality documentation and graphics content for all bid submissions; ensuring accurate and consistent presentation, utilising the tools and brand templates provided in the WIN Centre and our authorised software.
Supporting Bid Principals/Managers and WIN Team in preparation and collation of bid documents such as CVs, project experiences, marketing information and any other supporting documents.
Supporting Bid Principals/Managers with bid coordination including correspondences with client and handling all pre and post tender clarifications
Managing client e-procurement portals and regular checking for tender invitations
Providing leave cover in absence of any other Bid Coordinator.
Supporting Account Leaders to complete and update company’s details on client registration systems.
Supporting Bid Principals/Managers in producing high quality proposals and developing infographics and other illustrative images
Develop and maintain marketing and bidding materials.
Assist with gathering market intelligence.
Support Market Leaders and Account Leaders in maintaining and updating CRM system
Format and edit content of proposals and reports using company and custom InDesign, PowerPoint and Word templates to meet requirements – some experience of using AI for efficiency would be welcomed.
Support Business Development activities such as EOIs (expressions of Interest) and Pre- Qualification documents
Troubleshoot and problem-solve document or file issues such as fonts, artwork or other depictions, graphs, tables, etc., and determine best course of action.
Support WIN Team Manager in managing and maintaining internal database (WIN Centre) with business evelopment/proposals support materials.
Candidate Specification :
Minimum education to bachelor level preferably in engineering
Strong command of English language with ability to paraphrase documents
Knowledge of industry software is key with some AI experience
Excellent organisation skills and the ability to communicate efficiently and confidently
Ability to use own initiative whilst working to tight deadlines in a demanding environment.
Strong client / team interpersonal skills
Ability to work collaboratively with all levels of staff
Strong experience of preparing high quality documents
Strong project / bid management skills – ability to prioritise and manage workload effectively
Able to work with teams with geographically and culturally diverse teams. #LI-SA2
Our Purpose
At Mott MacDonald, our purpose is to improve society by considering social outcomes in everything we do; relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.
Equality, Diversity and Inclusion
Equality, diversity and inclusion (EDI) is at the heart of our organisation. We are an equal opportunity employer and do not discriminate, rather take positive steps towards creating a diverse and inclusive working environment.
Flexible Working
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.
We can offer:
90 calendar days’ paid maternity leave
Competitive annual leave
An annual professional institution subscription
Annual company