Project Controls Specialist

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

The Project Controls Specialist will support the planning, monitoring, and control of projects with a strong emphasis on cost tracking, invoice processing, and contract management. This role is suited for candidates with 5–7 years of relevant experience who can independently manage project financial workflows, ensure compliance with contract terms, and support project managers with timely and accurate project controls reporting and processing of contract amendments. The position requires frequent interaction with internal teams, contractors, consultants, and finance departments.

Key Responsibilities:

Invoice Processing & Cost Control

• Review, verify, and process contractor and consultant invoices for accuracy, compliance with contract terms, and proper documentation.
• Coordinate with project managers and accounts payable to resolve invoice discrepancies.
• Maintain invoice logs and track commitments, expenditures, and payments against budgets.
• Monitor actual costs against budgets and prepare cost variance reports and forecasts.

Contract Reviews & Amendments

• Review executed contracts, task orders, and amendments to ensure compliance with scope, schedule, and cost terms.
• Support preparation and processing of contract amendments, extensions, and change orders.
• Maintain organized and up-to-date contract files and documentation.

Schedule & Performance Tracking

• Assist in developing and maintaining project schedules
• Track progress against baseline cost and prepare variance analyses.
• Support earned value reporting (CPI, SPI) and monthly project performance dashboards.

Reporting & Documentation

• Prepare monthly project cost and schedule reports for internal and client review.
• Maintain accurate project control files, logs, and documentation.
• Participate in project status meetings and provide financial and contractual insights.

Risk & Change Management

• Support change control processes, ensuring proper documentation, approvals, and adjustments to budgets/schedules.
• Track project risks, opportunities, and mitigation actions.

Qualifications

Education & Experience:

• Bachelor’s degree in Engineering, Construction Management, Business, or related field (or equivalent experience).
• 5–7 years of project controls experience with demonstrated experience in invoice processing, contract reviews, and contract amendments.

Technical Skills:

• Proficiency in MS Excel, PowerBi and project controls systems (SAP, Oracle, or similar).
• Familiarity with contract language, terms, and cost control principles.

Soft Skills:

• Strong attention to detail with excellent organizational skills.
• Ability to interpret and apply contract requirements in day-to-day project management.
• Effective communication and collaboration skills across teams and stakeholders.

Working Conditions

• Hybrid work options available depending on project needs.
• May require travel to project sites or client offices.

Our teams are comprised of bright and enthusiastic people who wish to make a difference to the world that we live in. If you share that vision and don’t have all the experience outlined in this posting, we still want to hear from you!

Let’s discuss how we can help you take the next step in your career and how you can participate in an exciting new chapter for Mott MacDonald in North America.

At Mott MacDonald, we provide a comprehensive benefit package that includes 401k, medical, dental and vision insurance, short-term/long-term disability, paid holidays, PTO, parental leave and company paid life insurance. 

The expected salary for this position is $74,000- $91,000

Individual pay is determined based on several factors such as work location, education, experience, and unique skills. 

Equal opportunity is the law. 

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.

Hybrid working policy

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.