Team Administrator

Mott MacDonald is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.

We are a team of over 20,000 experts working across the world in more than 50 countries.
We are proud to be part of an ever-changing global industry, delivering transformative work that’s defining our future. It’s our people who power that performance. As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support. 

Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you’ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be brilliant.

About the Role

We are seeking a proactive and detail-oriented Team Administrator to support one of our projects in Bahrain. This role will expect you to provide essential administrative and secretarial support to project teams and management. The position also involves basic finance and procurement tasks, contributing to the smooth operation of the project office.

Key responsibilities and duties are listed, but not limited to, below:

• As Administrator, you will support the project manager in day to day coordination and scheduling including the following 

• Prepare papers, reports, bids, proposals and submissions. Demonstrate knowledge of grammar, punctuation and business writing style for proofreading 
• Excellent clerical and telephone skills, is detail orientated and highly organised  
• Ensure that all project documents are checked and submitted on time prior to the document’s submission due date 
• Document classification, sorting, filing, archiving and retrieval of documents in accordance with Mott MacDonald project document indexing and filing Quality Control system 
• Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation 
• Ensure that a 24-hour document processing turn-around time is achieved and maintained 
• Flights and room bookings for all project staff on all ongoing power projects  
• Distribute and file all engineering and contractor or vendor deliverable documentation in accordance with document management procedures and work instructions  
• Receive, update and store requests for information (RFI) 
• Carry out handover, close-out and archiving of documentation 
• Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required 

Candidate Specification: 

• Able to organise workload with accuracy and attention to detail, and demonstrate ability to forward plan.  
• Good interpersonal and communication skills  
• Ability to work on own initiative without supervision and under time pressure situations  
• Strong verbal and written communication skills in the English language, with good analytical  
• and computer skills Any Arabic would be beneficial but not essential 
• Relevant administration experience, hotelier background would be useful to handle a large amount of travel and hotel bookings 
• Experienced with all Microsoft Office programmes such as Word, Excel, Access, Microsoft Project, and Power Point. 
• Easy to communicate with others and ability to work under pressure 
• Ability and flexibility to adapt with different working environments and under deadline situations. 
• Efficient team working skills.  

Flexible working
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

Our benefits package is designed to enhance your experience:

• 90 calendar days paid maternity leave
• Competitive annual leave
• An annual professional institution subscription
• Annual company performance bonus scheme – Subject to company performance