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Administrative Assistant

Job Profile

Mott MacDonald is a $2bn engineering, management and development consultancy. We’re one of the largest and most diverse firms of our kind in the world with over 16,000 staff working out of 180 principal offices, delivering projects in 150 countries.

Our global business is multisector, spanning buildings, communications, defense, education, environment, health, international development, industry, mining, oil and gas, power, transport, urban development, water and wastewater.

Equal employment opportunity is the law. English version, Spanish version, Chinese version.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, citizenship status or disability status.

Job Description

Provides administrative support to office staff in Mott MacDonald’s Arlington office and support other administrative efforts in other local offices. The requirements listed below are representative of the knowledge, skill, and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  1. Strong organizational and multitasking abilities;
  2. Works well with all types of people and under deadline situations;
  3. Assist in developing marketing proposals by working with technical staff to pull together the information required into a concise and visually appealing document;
  4. Implement electronic and hard copy filing systems;
  5. Able to provide word processing and spreadsheet support for general correspondence, forms and various reports;
  6. Demonstrates knowledge of grammar, punctuation and business writing style for proofreading;
  7. Responds to and directs incoming telephone calls for office staff/management and/or principals;
  8. Excellent clerical and telephone skills, is detail oriented and highly organized;
  9. Assists in background research as requested;
  10. Able to assist in production of documents (binding, duplication, etc.);
  11. Answers incoming calls, run routine office errands and assists other staff as necessary.

Candidate Specification

  • Associate (preferred) in Marketing, Administration, or related fields; or equivalent combination of education and experience.
  • 2-5+ years experience in administrative assistance with a professional corporate environment supporting a wide range of staff.
  • Experience within the engineering or construction industry preferred.
  • MS Office (Excel/Word/Powerpoint)
  • Photoshop or equivalent graphical presentation skills preferred
  • Self starter who can work independently
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