Supplier code of conduct

Executive summary

Mott MacDonald is committed to conducting business that is responsible, fair and promotes the highest standards of integrity. We expect our suppliers, contractors, and business partners to uphold the same high standards by working with those who operate in a way that is consistent with this Supplier Code of Conduct and our PRIDE values.

We are one of the largest employee-owned engineering, management and development consultancies in the world. From planning and design to delivery and maintenance, we take care of the critical systems by applying our technical expertise and digital innovation.

Our purpose is to use our expertise for the benefit of our clients and the communities they serve.

Driven by purpose.

Social, economic and environmental changes are happening at a rapid rate across the globe, and people's needs, aspirations, and ambitions are evolving alongside them. This means our clients are facing increasingly complex and evolving challenges that require innovative solutions, engineered by experts.

Being independently owned, our clients know that we make the right decisions for the right reasons, guided by our purpose and values. This independence allows us to stay focused on delivering excellence, even amidst complex challenges, to maximise the benefits of major infrastructure projects for as many people as possible.

Through positive actions, we help our clients grow while enhancing accessibility, inclusion, empowerment, resilience, and wellbeing in the communities they serve.

Our purpose is founded on our PRIDE values.

Progress – We embrace change and leverage it to create new opportunities. Our goal is to make a lasting positive impact for both present and future generations. We are committed to continuous personal and professional development.

Respect – We always consider the human and environmental impact of our actions. We value all peoples and cultures, advocating for equality, diversity and inclusion. We treat everyone with respect.

Integrity – We do what we say we will – delivering on our promises, acting ethically and never tolerating bribery, corruption or any form of dishonest activity. We see safety, security and wellbeing as fundamental human rights, and we do everything we can to uphold them.

Drive – We continually expand our thinking to deliver additional value for our clients and their end users. As one Mott MacDonald, we integrate all our skills to achieve the best outcomes. We remain focused and persistent in reaching our goals.

Excellence – We believe improvement is always possible, so we take action to make it happen – channelling relentless curiosity and cutting-edge skills to challenge and innovate. We connect people with experiences to make sure every opportunity brings the best outcomes for all.

1 Respecting people

1.1 Creating a respectful work environment

• Treat all individuals fairly, with dignity and respect.
• Maintain a workplace free from bullying, harassment, and discrimination.
• Commit to the safeguarding of children, young people and vulnerable individuals at risk of harm.

1.2 Equality, diversity and inclusion

• Embrace diversity and foster inclusive practices.
• Avoid discrimination based on age, race, gender, disability, sexual orientation, religion, or any other personal attribute or identity.
• Address inappropriate behaviours, language, or practices that undermine equality, dignity, or inclusion.

1.3 Health, safety and wellbeing

• Provide a safe and healthy working environment.
• Comply with all applicable health and safety laws and regulations.
• Encourage wellbeing and mental health awareness.
• Performance and judgement must never be impaired by alcohol or drugs.

2 Conducting business with integrity

2.1 Anti-bribery and corruption

• Comply with all applicable anti-bribery and corruption laws.
• Do not offer, give, solicit, or accept bribes, corruption, or facilitation payments.
• Maintain effective systems and controls to prevent and detect bribery and corruption within your organisation and across third parties.

2.2 Fraud

• Comply with applicable anti-fraud laws, including the UK Economic Crime and Corporate Transparency Act (ECCTA).
• Do not make dishonest statements, conceal required information, abuse your position, falsify records, or collude in fraudulent activity.
• Maintain effective systems and controls to prevent and detect fraud within your organisation and supply chain.

2.3 Money laundering

• Comply with all laws prohibiting money laundering and the financing of illegal or illegitimate activities.
• Conduct business only with reputable counterparties engaged in legitimate activities and using funds from lawful sources.
• Maintain appropriate controls to identify and mitigate money laundering risks. 

2.4 Tax evasion

• Comply with all laws relating to the prevention of tax evasion.
• Do not conceal or misrepresent income, falsify expenses, hide cash transactions, misuse offshore accounts, or evade value added tax.
• Maintain effective systems and controls to prevent and detect tax evasion.

2.5 Gifts and hospitality

• Do not offer or accept gifts or hospitality that could improperly influence business decisions.
• Ensure all gifts and hospitality are transparent, proportionate, and appropriately disclosed.

2.6 Conflicts of interest

• Disclose any actual, potential, or perceived conflicts of interest, including those relevant to your relationship with Mott MacDonald, to your Mott MacDonald representative.
• Avoid situations that could compromise impartiality or integrity.

2.7 Fair competition

• Comply with all applicable competition and antitrust laws.
• Do not engage in collusion, including price fixing, bid rigging, market sharing, production control, wage fixing, or no-poach agreements.
• Do not abuse market power through practices such as predatory pricing, exclusive dealing, tying/bundling, or misuse of intellectual property.

2.8 Trade compliance

• Adhere to all national and international trade laws, sanctions regimes, and import and export controls.
• Conduct due diligence on business partners and transactions to ensure compliance with applicable trade requirements.

3 Protecting assets and reputation

3.1 Intellectual property and confidentiality

• Respect Mott MacDonald’s intellectual property and confidential information.
• Do not disclose or misuse proprietary data.

3.2 Information security

• Implement appropriate safeguards to protect data and systems.
• Report any security breaches promptly.

3.3 Privacy and data protection

• Comply with privacy and data protection laws; and respect the privacy rights and freedoms of individuals.
• Be open and transparent about how personal information is processed and never use it for unauthorised or unlawful purposes.
• Protect the confidentiality and integrity of personal information; and ensure that it is accurate and kept up to date.
• Provide appropriate training to individuals with access to personal information, to ensure they understand their legal and ethical responsibilities.

3.4 Public communications and political activity

• Do not speak publicly on behalf of Mott MacDonald without prior approval from the Group Press Office: MottMacDonaldPressOffice@mottmac.com.
• Keep personal political activities separate from business engagements.

4 Delivering value to society

4.1 Sustainability

• Comply with all relevant environmental legislation and regulations.
• Minimise environmental impact and promote sustainable practices.
• Report any breaches or incidents to the appropriate authorities.
• Where applicable have an environmental management system
• Support Mott MacDonald’s net-zero goal by working to reduce carbon emissions in your operations and supply chain. This may include measuring and disclosing emissions and setting science-aligned carbon reduction targets.
• If requested provide accurate data on your environmental performance and be willing to collaborate to drive continual improvement.
• Make procurement choices that reduces the impact on the climate, preserves natural resources, and benefits local communities.
• Make a positive difference in the communities in which you operate.

4.2 Human rights

• Respect human rights and reject all forms of modern slavery, including for example servitude, forced or compulsory labour and human trafficking.
• Ensure fair wages and ethical treatment across supply chains.
• Do not engage in or be complicit in human rights abuses.
• Do not practice debt bondage or confiscate identification documents.
• Have zero-tolerance for discrimination, harassment, victimisation and intimidating or offensive behaviour.
• We prohibit the charging of recruitment or employment fees to workers by our suppliers, subcontractors, or their labour agents. 

5 Reporting concerns

5.1 Speak Up

• Promote a culture that encourages concerns and issues to be raised, that does not tolerate retaliation and addresses those reports.
• Provide a way for your employees, suppliers and business partners to raise concerns to you if they see something that is not right, unsafe, unethical or harmful.
• Suppliers are encouraged to report any concerns or suspected breaches of this Code via Mott MacDonald’s independent and confidential Speak Up helpline:
• Where suppliers do not have their own reporting mechanism in place and the concern is in relation to Mott MacDonald work, their staff may use Mott MacDonald’s Speak Up helpline.
• Available 24/7, free of charge, globally.
• Accessible to suppliers, contractors, and members of the public.
• Access the Speak Up Helpline