Specialist IV Contract Support Specialist

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

If you share that vision, even if you don’t meet every requirement listed, we’d still love to hear from you. We value potential and diverse perspectives as much as experience. Let’s explore how we can support your growth and help you take the next step in your career, while contributing to an exciting new chapter for Mott MacDonald in North America.

Mott MacDonald is seeking an experienced Construction Contract Support Specialist to provide contract administration, documentation management, compliance monitoring, and project controls support for construction projects. The successful candidate will work closely with Project Administrators, Construction Project Managers, CEI staff, contractors, and FDOT/Municipal personnel to ensure project records, contract documentation, materials certifications, and reporting requirements are completed accurately and in compliance with FDOT, local agency procedures and specifications.

This position plays a critical role in supporting project delivery by maintaining contract records, processing documentation, assisting with pay estimates, monitoring compliance requirements, and supporting project administration activities throughout the construction lifecycle.

Key Responsibilities

Construction Contract Administration

• Support administration of construction contracts in accordance with required specifications, procedures, manuals, and contract requirements.
• Maintain project documentation and contract records.
• Assist with contractor documentation reviews and contract compliance activities.
• Track contract modifications, supplemental agreements, and change orders.
• Support preparation and processing of monthly progress estimates.
• Coordinate with client staff, contractors, and CEI personnel regarding contract requirements and documentation.

Documentation & Compliance Management

• Maintain electronic and hard-copy project files in accordance with client requirements.
• Review and track certified payrolls, EEO documentation, DBE compliance records, and contract submittals as required.
• Monitor project documentation for completeness and accuracy.
• Assist with documentation required for contract closeout activities.
• Support records management and retention requirements.
• Verify that required project certifications and documentation are submitted timely.

Project Controls & Reporting

• Generate project status reports and documentation logs.
• Assist with schedule tracking and contract milestone monitoring.
• Maintain documentation related to materials acceptance and testing.
• Track pay quantities and assist with quantity reconciliation.
• Support preparation of client reports and project correspondence.
• Monitor contract deliverables and support project audits.

Team Support & Coordination

• Coordinate with Project Administrators, Senior Inspectors, Materials personnel, and client representatives.
• Assist project teams with resolving documentation and contract administration issues.
• Support project startup, ongoing administration, and project closeout activities.
• Participate in project meetings and provide administrative and technical support as needed.

We invite applications from candidates with the following experience:

Required Qualifications

• High School Diploma or equivalent required.

• Associate's Degree in Engineering Technology, Construction Management, Civil Engineering, or related field preferred.
• Minimum 5 years of experience supporting FDOT construction contracts, CEI projects, roadway construction, or transportation infrastructure projects.
• Demonstrated knowledge of FDOT construction contract administration procedures.
• Experience maintaining construction project records and documentation.
• Experience working with FDOT, contractors, consultants, or public agencies.
• Strong organizational and document management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and Teams).

Required Certifications

Candidate must possess or be able to obtain the following FDOT certifications:

• FDOT Advanced MOT (Maintenance of Traffic)
• FDOT Construction Training Qualification Program (CTQP) Final Estimates Level I
• FDOT CTQP Final Estimates Level II
• FDOT CTQP Quality Control Manager (preferred)
• FDOT CTQP Concrete Field Inspector Level I (preferred)
• FDOT CTQP Asphalt Roadway Level I (preferred)

Preferred Qualifications

• Experience supporting FDOT CEI projects.
• Experience with FDOT SiteManager, AASHTOWare Project, or similar contract administration systems.
• Familiarity with FDOT Specifications, Design Standards, Standard Plans, and Construction Project Administration Manual (CPAM).
• Experience supporting project audits and contract closeout activities.
• Knowledge of DBE compliance, certified payroll reviews, and EEO reporting as required.
• Experience working on interstate, bridge, roadway, and transportation construction projects.

Benefits & Reward

At Mott MacDonald, our employees have a stake and a voice in our business, providing them with a direct connection to our success through our personal and group performance bonuses. We provide a comprehensive benefit package that includes 401k, medical, dental and vision insurance, short-term/long-term disability, paid holidays, PTO, parental leave, and company paid life insurance.

Individual pay is determined based on several factors such as work location, education, experience, and unique skills.

Collaboration at Our Core
At Mott MacDonald, we believe great ideas happen when we’re together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet client, team, and personal commitments.

Equal opportunity is the law. 

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

• English version
• Spanish version
• Chinese version

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.